Xerox® DocuShare® Flex Version 2.6 is an update to Xerox® DocuShare® Flex Version 2.5, which was released in November 2018.
What’s New in This Release
- Enablement for Policy Manager – Xerox is releasing an add-on module for DocuShare Flex 2.6, Policy Manager for Xerox® DocuShare® Flex Content Management Platform. The core 2.6 platform has been enhanced to enable and support this optional add-on. Policy Manager is a tailored solution released through the Xerox Professional Services team.
- Shared Links – A core feature that permits an authorized user to share a hyperlink pointer to a document stored in DocuShare Flex with someone who does not have an account on that server. This link provides read-only access to a document and can be set to expire within a specified period. A management UI is provided to allow coordinators to see all shared links and delete them before expiration if desired. The feature is enabled in the base system by default but is optional and can be turned off site-wide if required. A full description of the feature is available here: https://www.docushare.com/docushare-flex-2-6-SL
- Search enhancements:
- Enable search between relative date ranges, including future dates. Available to all.
- Quick Search result page enhancements.
- Search limited to selected folder scope only. This is not part of the default user interface but can be added by editing preferences. (Professional services required.)
- Saved query enhancements.
- The Coordinator Administration web UI is now available for flow template creation, allowing a coordinator to create and manage flows and steps, including assigning routing templates to a flow and step, via the web UI. This is available to all coordinators.
- Queue groups – Two level (nested) tab structure is now supported for My Tasks page and Managed Tasks. This is needed to enable support for more queues.
- Email to folder / folder email account administration UI was enhanced. The new interface is more elegant and secure.
- Reporting enhancements:
- Reporting support for multiple tabs, enabling reporting for each flow. (Professional services required.)
- Reporting support for saved queries on reporting tab. (Professional services required.)
- New and enhanced content rules. The new rules are license controlled and turned off by default, enabled with purchase of appropriate add-on modules or with separate arrangements.
- Simple dynamic routing – An enhancement to the existing dynamic routing content rule implemented for Accounts Payable Automation, needed to support AP Automation and Policy Manager. License controlled.
- Merge property inheritance – New. Inherit one or more properties from an object’s parent folder or folder hierarchy. License controlled.
- Clear property action – New. This content rule action allows a property to be cleared (un-set). License controlled.
- Move – Enhancement. Added support for the path to start with one or more “../†prefixes. Not license controlled.
- Set reference property – New. Enable setting the value of a reference property using a content rule variable instead of a chooser UI element. License controlled.
- Advanced routing with limit check. License controlled.
- The Routing History tab provides a list view of all the routes that a specified document has run. Or, on a folder, it provides the similar list for all documents under that folder’s hierarchy. Available as a new tab on the Settings page.
- Added a capability to upload signed JAR files for professional services, improving application security.
- Major and Minor Bugfixes
- Known System Limitations
Major Bugfixes
- Improved shrink wrap functionality fixes and enhancements
- Deploy by uploading zip shrink wrap file, got exception [AR39261]
- Fixed problem with sessions leak during repeated basic authentication logins [AR 39237]
- Fixed coordinator UI for Email to Folder. Previously required access to customer’s email password.
Known System Limitations
- The initial (April) release of DocuShare Flex 2.6 will be English-only. Localized interfaces will be available by Aug. 1, 2019.
- New installation requirement: Install Flex 2.0 + Language Pack bundle with default locale properly identified, followed by Flex 2.6 Language Packs, then finally the dsflex26p1 patch.
- Upgrade Requirement: If upgrading from a Flex 2.5 installation with default locale set to something other than English (EN), the required installation sequence is: 1. Install Flex 2.6 LPs then 2. Install dsflex26p1.
- AR39347 – Sorting is not working in the Flow Templates listing page. Sorting of Flow templates by title is not currently supported.
- AR39397 – When the CIM configuration becomes invalid (as a result of someone deleting the directory a CIM socket points to while DocuShare Flex is running), the CIM service cannot be restarted even after successfully correcting the configuration using elf/service/{serviceName}/config. The only way to restart the CIM service is to restart DocuShare Flex entirely.
- AR38465 – Work week hours are displayed on the X axis of the number of invoice tasks processed per hour. Those hours are configured via an admin page. The user can set their personal time zone on their user Edit Properties page. This should be reflected in the hours displayed on the X axis. Instead, the time zone of the computer running the browser is used.
- AR38323 – When clicking on the Member Name heading in the Access List Members page, the values for Member Name are not displaying in sorted order.
- AR38374 – Registry search for users and groups yield no result if the search term is not an exact match and “*†is not added.
Solution Published: August 28, 2019
Solution ID: 2001