To configure the print feature:
Note: The same SMTP server, port number, and username/password can be used for both Print and Email feature configurations.
1. Log in as an administrator and go to Admin Home.
2. From the Administration Menu, select Services and Components l Print Feature Configuration.
The file extensions supported for printing are listed on this page.
3. In the Enable Print Feature field, select Yes.
4. In the Mobile Print Server Email Address field, enter the email address of the target print server.
Note: The target print server must be running Xerox Mobile Print Solution software.
5. In the SMTP Server field, enter the address of the SMTP server used to send documents to the Mobile Print Server.
6. In the SMTP Server Port field, enter the port number used by DocuShare to communicate with the SMTP mail server defined in the SMTP Server field.
The default port is 25, but this may not work in some installations. Refer to the SMTP mail server configuration for a valid port number.
7. In the Username field, enter the username of the account authorized to access the SMTP server.
8. In the Password field, enter the password of the username account.
9. In the Maximum Email Attachment Size field, enter the size limit, in kilobytes, allowed for document attachments sent to the SMTP server. The limit applies when a user sends one large document that is greater than the maximum size or several documents with a total size greater than the maximum size. When the size limit is exceeded, no documents are sent.
The default is a reasonable 25000 KB (25 MB). The maximum size should be slightly lower than the limit set on your mail server. Then users will receive a message when they exceed the limit.
10. Click Test Connection to verify the connection to the SMTP server and to verify the username/password combination for that server.
If the test passes, DocuShare displays a success message and sends you an email confirmation. If the test fails, an error message appears. To correct this error, make sure you entered a valid SMTP address, port number and username/password combination, and the SMTP server is running and available.
11. If the test passed, click Apply to save the configuration.
To configure the Email feature:
Note: The same SMTP server, port number, and username/password can be used for both Print and Email feature configurations.
1. Log in as an administrator and go to Admin Home.
2. From the Administration Menu, select Services and Components l Email Feature Configuration.
3. In the Enable Email Feature field, select Yes.
4. In the SMTP Server field, enter the address of the SMTP server used by the Email feature.
All site documents selected for emailing are sent to this SMTP mail server address.
5. In the SMTP Server Port field, enter the port number used by DocuShare to communicate with the SMTP mail server defined in the SMTP Server field.
The default port is 25, but this may not work in some installations. Refer to the SMTP mail server configuration for a valid port number.
6. In the Username field, enter the username of the account authorized to access the SMTP server.
7. In the Password field, enter the password of the username account.
8. In the Maximum Email Attachment Size field, enter the size limit, in kilobytes, allowed for email attachments sent to the SMTP server. The limit applies when a user sends one large attachment that is greater than the maximum size or several attachments with a total size greater than the maximum size. When the size limit is exceeded, no attachments are sent.
The default is a reasonable 25000 KB (25 MB). The maximum size should be slightly lower than the limit set on your mail server. Then users will receive a message when they exceed the limit.
9. Click Test Connection to verify the connection to the SMTP server and to verify the username/password combination for that server.
If the test passes, DocuShare displays a success message and sends you an email confirmation. If the test fails, an error message appears. To correct this error, make sure you entered a valid SMTP address, port number and username/password combination, and the SMTP server is running and available.
10. If the test passed, click Apply to save the configuration.
Solution Published: November 24th, 2015
Solution ID: 1720