To change the users and groups that have access to the workspace, you simply change the members of the workspace membership group. Any user or group that you add to the group is assigned full read and write permissions to the workspace. You can choose to give the group manage permission to the workspace.
In addition to listing the group members, the membership portlet enables you to see which users are logged into DocuShare. The user icon next to the user’s name in the portlet indicates whether or not the user is logged in; the icon is grayed when the user is not logged in.
Like other DocuShare objects, a workspace has an access list, which you can use to give users and groups access to the workspace. However, any users and groups that you add to the access list are not listed in the membership portlet.
Changing the users and groups in the membership group
If you are the workspace owner or a member of the membership group (and the group is assigned manage permission to the workspace), you change the users and groups in the group.
Note: The membership portlet lists users only. Therefore, individual group members are listed and not the group titles.
Prerequisites:
Note: This applies to DocuShare CPX Only. Workspaces are only available for DocuShare CPX Users.
Note: If you require Workspaces and do not have it, the DocuShare Sales Team will need to be contacted at 1-800-735-7749.
· Workspace must already have been created.
To change the members of the membership group:
1. On the workspace home page, do one of the following:
· Click the Membership heading.
· Click the Properties icon. On the Properties page, click the Membership link. The Membership page appears showing the current members.
2. Click the Change Membership… link.
3. In the Show field, select the type of account you want to display in the Possible Users/Groups field.
4. Do one of the following:
· To find a specific account, enter part of the user’s first name, last name, or username or the group’s title in the Search field. Click the Go button.
· To list all accounts, click Show All button (if displayed).
· To display your favorite accounts, click Show Favorites.
5. In the Possible Users/Groups field, select the accounts to add to the group and click the Add button. To select multiple accounts, use the CTRL key (Windows) or the Command key (Macintosh).
6. In the Selected Users/Groups field, select any accounts that you want to remove from the group and click the Remove button. To select multiple accounts, use the CTRL key (Windows) or the Command key (Macintosh).
7. Click Update. The Members page appears.
8. To give one or more members manage permission to the group, click the checkbox next to each member’s name and then click Apply. Manage permission allows the member to change the group’s properties and membership.
9. To assign manage permission to the membership group, display the Permissions page for the workspace. Click the Manage or Manager box for the group and click Apply.