NOTE: Workspaces are a DocuShare CPX only function.
Prerequisites:
· A multifunction device that supports scan to email
· Email Agent must be configured in DocuShare (Email address assigned to DocuShare)
· Email Address of your DocuShare Server
NOTE: Since the user interface for multifunction devices can vary, the following procedure provides general steps for scanning a document to DocuShare.
To scan a document:
1. Place a document in the document feeder.
2. Display the scan to email screen.
3. In the From: field, enter the email address of the sender. The email address you enter must be identical to an email address for a registered user on the DocuShare server. If there is no match, it may be rejected or a default owner name is assigned.
4. In the To: field, enter the enter the email address of the DocuShare server.
Example: docushareserver@emaildomain
NOTE: If the device supports templates, it is recommended that you create a template with the From: and To: fields specified.
5. Optionally, in the Subject: field, enclose within angle brackets the word TO: or Upload: and the object handle or email alias.
Example: Program Update
6. Press the Start button.
The device scans the document and then emails it either to the sender’s personal collection (if you did not perform step 5) or to the containers specified in step 5. The format of the scanned document varies, depending on the type of multifunction device you use.
An envelope icon identifies an email message in a collection or workspace. In addition, digitally signed as well as encrypted messages are identified by icons next to the message title. Users with Reader permission to a message can view its contents and properties. Any user with Writer permission to the email message can change its properties. As the owner of any message you send, you can delete the message and change its permissions.
To view an email message:
1. Locate the message that you want to view.
2. Click the message to open it.
3. To view any message threads, click the View Email Thread link.
NOTE: A message thread consists of the messages in a collection or workspace that share the same message subject. The messages in the thread are ordered according to the received date, with the most recent messages displayed first.
To view and change the properties of an email message:
1. Locate the message whose properties you want to view and change.
2. Click the message’s Properties icon.
The View Properties page appears.
3. Click the Edit link.
4. Change the properties you want. Click a field name for a description of each property.
NOTE: If your administrator created custom properties, they also display on the page. See your administrator for information about custom properties.
5. Click Apply.