Xerox DocuShare® 6.5.3 / DocuShare CPX 6.5.3 Release Notes
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What's New in the Release
· A new add-on, DocuShare Virtual Filing System Search Enablement, is available for DocuShare or DocuShare CPX. The add-on provides a search-centric home page and a file cabinet document structure to facilitate finding and accessing documents. For more information, visit the Products section on the DocuShare web site.
· A new DocuShare eForms add-on is available for DocuShare CPX. The add-on enables both DocuShare users and non-DocuShare users to complete electronic forms and submit them to DocuShare for management, sharing, storage, and integration with document routing and workflow capabilities. For more information, visit the Products section on the DocuShare web site.
· More efficient handling of large collections to improve performance. As a result, the following tasks perform in the background:
o Delete collection (Web UI)
o Change the owner of a collection (Web UI)
o Restore collections from the site trashcan (Admin UI)
Note: Restoring a collection from the personal trashcan is a foreground job.
o Expunge collections from the site trashcan (Admin UI)
Note: When expunging groups of objects and the group includes at least one collection, all of the objects are expunged in the background.
· The following operations have been redesigned for optimal resource and memory management: deleting, restoring, and expunging objects; changing permissions; changing ownership; and changing location.
· Improved management of background and foreground tasks to ensure proper utilization of the event system and allocation of memory.
· The verifyindex command line utility verifies that objects in the database are indexed and lists the handles of the objects that are not indexed. After the command runs, you can index those objects that were not indexed.
· The dsserverMem command line utility displays memory statistics of the JAVA portion of the DSServer JVM (Java Virtual Machine) and reclaims memory from deleted objects. The command returns the following:
maxMemory. The maximum amount of memory, in bytes, allotted to the JVM by the operating system.
totalMemory. The total amount of memory, in bytes, requested by the JVM from the operating system. This amount never exceeds maxMemory.
freeMemory. The amount of memory, in bytes, that is free, out of the amount of memory that the JVM requested from the operating system. This amount never exceeds totalMemory.
mem in use. The difference between the totalMemory and the freeMemory (totalMemory minus freeMemory).
The following features were introduced in DocuShare 6.5 and are included in 6.5.3:
· An expanded set of permissions offers additional levels of access to objects and object properties and permissions. An administrator can optionally configure a site to use six permissions for objects instead of three. Release 6.5.2 provides these new permissions: Read Properties, Read Content, Read History, Write Properties, Write Content, and Manage.
· Color schemes called themes allow users to individually customize the look of DocuShare web pages. Four themes are provided.
· Usage quotas enable an administrator to assign limits to the amount of content a user can store on the site. Users can view their assigned quotas.
· Users assigned the DocuShare user level can create scan cover sheets for collections as well as use the Activity History and Change History features.
· Users can edit content rules after they are created. An Edit link on the Properties page for a content rule allows users to make any changes.
· New settings on the Site Configuration page let an administrator enable or disable the Content Map, Show All button, and personal trashcan. By default, the Show All button and the personal trashcan are disabled (off) for both new installations and upgrades.
· A new Permissions page in the Admin UI provides options previously located on the Site Configuration page and includes new options for setting permissions.
· A new access tracking operation, Failed Login, records when a login attempt failed. This operation appears on the Access Operation Tracking page in the Admin UI.
· A new site event queue replaces a previous implementation known as IMQ. A diagevent command line utility enables administrators to perform diagnostics on the event queue. diagevent replaces the diagtool command.
· Microsoft SQL Server 2005 Express Edition is the default database provided with DocuShare.
· DocuShare index and search functions utilize the Autonomy IDOL Server.
· The idoltool command line utility enables an administrator to configure and manage the IDOL search and index servers.
· The getIndexReport command line utility compares the non-deleted number of each object class with the number of each corresponding object class that is indexed. Refer to the DocuShare Command Line Utilities Guide for details.
· The reindexChangesSince command line utility enables an administrator to reindex a site for objects that have changed or were created after a specified date. Refer to the DocuShare Command Line Utilities Guide for details.
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Installation and Upgrade Notes
Supported platforms and databases in DocuShare/DocuShare CPX Release 6.5.3:
· Platforms: Microsoft Windows 2003 Server R2 or SP2 Standard and Enterprise (32- and 64-bit); Microsoft Windows 2008 Server R2 Standard and Enterprise (32- and 64-bit); VMware ESX Server; Red Hat Enterprise Linux ES 5 (32- and 64-bit); Solaris 10.
· Databases: IBM DB2 9.5; Microsoft SQL Server 2005 SP3; Microsoft SQL Server 2005 Express Edition; Microsoft SQL Server 2008 SP1; Oracle 10.2.0.x or 11; PostgreSQL 8.3.5.
DocuShare Records Manager
· DocuShare Records Manager is supported on Windows (32- and 64-bit) and Linux (32-bit) platforms only.
MIME Type Assignment Method
· New installations of DocuShare 6.5.3 set the MIME Type Assignment Method to use the file extension algorithm. Upgrades to DocuShare 6.5.3 preserve the existing MIME Type Assignment Method setting. If you are upgrading to 6.5.3 and the MIME Type Assignment Method is set to use the file content algorithm, it is strongly recommended that you change the MIME Type Assignment Method to the file extension algorithm. Using the file content algorithm consumes system resources, which can affect performance. To change the MIME Type Assignment Method, use the Site Management | MIME Types page in the Admin UI.
Upgrades from DocuShare 6.x to 6.5.3
· If you installed DocuShare 6.x in the default installation directory, the DocuShare uninstall program may not be able to rename the uninstall directory (_uninst). Therefore, before upgrading to 6.5.3, rename the \_uninst directory.
Upgrades and DocuShare installation directory on Windows platforms
· When upgrading DocuShare on a Windows platform, do not change the capitalization of the default installation directory (docushare). Doing so will cause the upgrade to fail.
Upgrades and clearing the event queue
Before upgrading to 6.5.3 from rele