Add a Content Assistant Index to an Existing Collection

Overview

DocuShare Content Assistant Search and chat use a separate vector index; the regular full-text search index is separate and does not create or update the Content Assistant index.

Before You Begin

• Confirm the Content Assistant Service is enabled and reachable.
• Confirm sufficient Content Assistant Normalized Page Packs are available.
• Ensure you have permission to browse and select the collection.
• Decide whether nested collections are in scope. Only Document and Collection object types can be selected.

Add the Index

Use these manual steps for content already in the collection.

(1) Open the target collection in Collection View.

(2) Select the collection checkbox.

(3) Choose `Add Content Assistant Index` via Edit Selected or the action/context menu.

(4) Choose a Scope option: `Selected Collections and their immediate content` means direct child documents only; `Selected Collections and all levels of content` includes documents in nested collections.

(5) Review and confirm/apply the indexing request.

(6) Allow processing to finish; large collections can take time.

Validate the Index

Query or chat using known document content. Test as a user with read permission. Content Assistant honors standard DocuShare read permissions.

Index New Content Automatically

Apply the content rule labeled `Automatically Create Content Assistant Index` (some documentation wording says `Content Assistance`). It handles automatic indexing when triggered; do not assume retroactive backfill. For existing content, use the manual indexing steps.

Troubleshooting

• Check the selected scope.
• Check Content Assistant Service availability and vector-store prerequisites.
• Check remaining Content Assistant Normalized Page Pack capacity.
• Check the user's read access.
• For failures involving 500 MB or more, consult the administrator or Support for documented memory guidance rather than editing JVM settings ad hoc.