Note: The IP Address of the WorkCentre Pro must be known and the HTTP option must be enabled on the WorkCentre Pro. If you do not know the WorkCentre’s IP Address or whether HTTP is enabled contact WorkCentre Pro Technical Support.
Note: You must be a Site Administrator to perform this solution.
Note: This solution applies to DocuShare 6.x.
Prerequisites
· You must already have a share created on your network and a user account and password that has full access rights to the share.
1. Enable SMB Scanning in DocuShare
a. Log into DocuShare as admin
b. On the navigation bar, click Admin Home. The Administration UI displays.
c. Click the [+] sign next to Site Management to expand the menu.
d. Click the Site Configuration link. The Site Configuration page displays.
e. In the Enable SMB Scanning field, click Yes.
f. Click the Apply button.
2. Configure SMB Scanning in DocuShare
a. Log into DocuShare as admin
b. On the navigation bar, click Admin Home. The Administration UI displays.
c. Click the [+] symbol next to Services and Components to expand the menu.
d. Click the Scan link. The Scan page displays.
e. It is optional to specify a Collection Handle and/or Collection Name in the fields provided. DocuShare will first try to find the Collection Handle specified on this page, if the field is empty it will search for the Collection Handle Specified. If both fields are left empty or DocuShare is unable to locate the information provided in them, then DocuShare will create a Temporary Scan Repository automatically and assign it a handle.
Note: Only one location can be can be configured in DocuShare to place the scanned images. If scanning to more than one location is required, then options such as DocuShare Cover Sheets (Glyphscan) or third party software will be required.
f. The File Expiration Period field (default value is 4 hrs.)
Note: The File Expiration Period specifies the number of hours a scanned document is allowed to remain in the repository before it is removed. Set to zero to disable this feature.
g. The Temp Directory field (The pathname of the local directory the scan service uses to store temporary files)
h. The Document Title Prefix field (Specifies the prefix to add to the title of all scanned documents. If this value is not set, then the title starts with the name of the WCP scan template. However, the optional title property value defined in the XST template always takes precedence)
i. Enter the Network Domain (if Applicable), network Login username and Password in the fields provided. This information should match the information provided at the WCP to access the share.
j. Enter the DocuShare Domain and DocuShare Username. The information specified in these boxes will designate who owns the documents being scanned into DocuShare.
k. The Polling Interval (Milliseconds) field (default value is 15000 and the min value is 1000 ms)
l. Enter the path to the Watched Input Folder Directory Path box. Example \\servername\sharename or if the shared folder is on the DocuShare Server C:\sharename
m. Select Yes or No to the other options on this page depending on your environment and preferences Rotate Buffer, Allow Read Access to Scanned Documents, Display Temporary Scan Repository to Users, Integrate Scan Cover Sheet Feature with Scan Service, Disable XST File Checking, Add Timestamp to Title, Add Job Sequence to Title, and Add XST file as Instance Property
n. Make sure the information is correct, and then click the Apply button.
3. Setting up SMB Scanning on the WCP 35/45/55
Note: This solution assumes Microsoft Internet Explorer is being used as the web browser. Other web browsers may vary.
From a workstation,
a. Open an Internet Explorer browser window on the desktop.
b. Enter the IP Address for the WorkCentre in the Address field, and then press Enter on the keyboard. The CentreWare Internet Services window will be displayed.
c. Click Index in the upper, right corner of the window. The Index window displays.
d. Click File Repository Setup. The File Repository Setup window displays.
e. Click Add to the right of the Default File Destination or the Alternate File Destinations, or click Edit to modify an existing File Destination. There can be a maximum of four alternate file destinations.
Note: The Default File Destination is recommended only if it is not already in use; however, note that Xerox CentreWare Network Scanning and Xerox Freeflow SmartSend only work with the Default File Destination. Modifying the existing scanning information in a Repository will affect everyone currently scanning to that Repository. Contact your System Administrator before making any changes.
f. If necessary, enter a name, for example Purchasing Department, in the Friendly Name field.
g. From the Protocol menu, select SMB
h. Select IP Address or Hostname
i. Enter the Hostname or IP Address depending on the selection made in the previous step. The default port SMB port number is 139.
j. Enter the directory share name in the [Share] box. This is the name of the share that was created on your network server that t