Note: DocuShare OCR requires the purchase of a DocuShare CPX license.
Overview
DocuShare OCR (optical character recognition) provides the ability to convert scanned documents and image files to a variety of popular document formats. After the documents are converted, you can then search for them. The add-on integrates an OCR converter within the DocuShare CPX content rules feature, enabling you to create a content rule that converts documents scanned to DocuShare.
Converting scanned documents
Using DocuShare OCR, you can convert scanned PDF and image documents to a variety of commonly used formats. To have DocuShare perform the conversion, you create a content rule for a collection. During the conversion, DocuShare creates another rendition of the document; you specify the rendition to create in the content rule.
To create a content rule that performs OCR conversion:
1. Locate a collection in which documents will be scanned.
2. Do one of the following:
· Click the collection’s Content Rules icon.
· Click the collection’s Properties icon. Then click the Content Rules link.
3. On the Content Rules page, click Create a New Content Rule.
The Create a New Content Rule wizard appears. The following steps describe the required fields. For information about any of the optional fields in the wizard, click the appropriate field name.
4. On the Description page, enter a Title for the content rule and click Next.
5. On the Event Triggers page, select Something added and Document. Then click Next.
6. On the Content Property Conditions page, you can refine the event trigger by specifying property conditions. Then click Next.
7. On the Action Performed page, select Convert and click Next.
8. On the Action Settings page, do the following:
a. Select OCRConverter.
b. Under Rendition, select the file format in which to save the converted
c. document.
d. Under Rendition detail, select a specific rendition type.
e. Select the Make selected rendition the document’s preferred display
f. format (allows document to be searched) checkbox if you want the
g. document’s preferred display format to be the file format you selected for
h. Rendition. With this checkbox selected, the document is indexed, enabling
i. users to search for it.
j. Click Next.
9. On the Completion Settings page, you can choose to set a property value on the document when the content rule completes. In addition, you can append the property value to any existing property values. Then click Done.
The View Properties page for the content rule appears and provides a summary of
the content rule. When a document is added to the collection, the conversion you
specified is run.
Supported file formats
DocuShare OCR supports the following file formats.
Adobe Portable Document Format
• Text PDF
• Edited PDF
• Searchable Image PDF
• Substituted Image PDF
Microsoft Excel Spreadsheet
• Excel 2000
• Excel 97
Microsoft Office Word
• Word 2000
• Word 97
• WordPad
•
Microsoft PowerPoint
Microsoft Publisher
Rich Text Format
• WordML (Word 2003)
• RTF 2000 ExactWord
• RTF Word 2000
• RTF Word 97
• RTF Word 6.0
Text Format
• Text
• Text PDF
• Text – formatted
• Text – with line breaks
• Text – comma separated
• Unicode text
• Unicode text – formatted
•