Note: The IP Address of the WorkCentre must be known and the HTTP option must be enabled on the WorkCentre. If you do not know the WorkCentre’s IP Address or whether HTTP is enabled contact WorkCentre Technical Support.
Note: This solution applies to DocuShare 6.x and 6.5.x
Note: This solution applies to the WorkCentre 7755/7765/7775 models
Prerequisites
· You must already have DocuShare 6.x or 6.5.x installed with the FTP scanning option enabled.
1. Enable FTP Scanning in DocuShare
a. Log into DocuShare as admin
b. On the navigation bar, click Admin Home. The Administration UI displays.
c. Click on the [+] sign next to Site Management to expand the menu.
d. Click the Site Configuration link. The Site Configuration page displays.
e. In the Enable FTP Scanning field select Yes.
Note: If the Enable FTP Scanning option is not listed, then DocuShare was installed without the FTP scanning option.
f. Click the Apply button to save your changes.
2. Configure FTP Scanning in DocuShare
a. Log into DocuShare as admin
b. On the navigation bar, click Admin Home. The Administration UI displays.
c. Click on the [+] sign next to Services and Components to expand the menu.
d. Click the Scan link. The Scan page displays.
e. It is optional to specify a Collection Handle and/or Collection Name in the fields provided. DocuShare will first try to find the Collection Handle specified on this page, if the field is empty it will search for the Collection Handle Specified. If both fields are left empty or DocuShare is unable to locate the information provided in them, then DocuShare will create a Temporary Scan Repository automatically and assign it a handle.
Note: Only one location can be can be configured in DocuShare to place the scanned images. If scanning to more than one location is required, then options such as DocuShare Glyphscan or third party software will be required.
f. The File Expiration Period field (default value is 4 hrs)
g. The Temp Directory field (The pathname of the local directory the scan service uses to store temporary files)
h. The Document Title Prefix field (Specifies the prefix to add to the title of all scanned documents. If this value is not set, then the title starts with the name of the WCP scan template. However, the optional title property value defined in the XST template always takes precedence)
i. Enter the DocuShare Domain and DocuShare Username. The information specified in these fields will designate who owns the documents being scanned into DocuShare.
j. Select Yes or No to the other options on this page depending on your environment and preferences Rotate Image Buffer, Allow Read Access to Scanned Documents, Display Temporary Scan Repository to Users, Integrate Scan Cover Sheet Feature with Scan Service, Add Timestamp to Title, Add Job Sequence to Title, and Add XST file as Instance Property
k. Make sure the information is correct, and then click the Apply button.
3. Setting up FTP Scanning on the WCP 77xx
Note: This solution assumes Microsoft Internet Explorer is being used as the web browser. Other web browsers may vary.
From a workstation,
a. Open an Internet Explorer browser window on the desktop.
b. Enter the IP Address for the WorkCentre in the Address field, and then press Enter on the keyboard. The CentreWare Internet Services window will be displayed.
c. Click the Properties tab.
Note: You may be prompted for a login name and password. If you do not know the system password, contact your administrator. The initial system password at machine install is 1111. If the administrator encounters a problem with changing the password, or forgets the password, a service call must be placed.
d. Under the Properties heading on the left side of the page, click Services to expand the option | click Workflow Scanning to expand the option.
e. Click File Repository Setup. The File Repository Setup page displays.
f. Click the Add New button or click Edit to modify an existing File Destination.
Note: The Default File Destination is recommended only if it is not already in use.
Warning: Xerox CentreWare Network Scanning and Xerox Freeflow SmartSend only work with the Default File Destination. Modifying the existing scanning information in a Repository will affect everyone currently scanning to that Repository. Contact your System Administrator before making any changes.
g. In the Friendly Name field enter a friendly name that will be used to identify this repository. For example, DocuShare.
Note: Make a note of the Friendly Name you assign this repository because you will need to identify it later in this solution.
h. From the Protocol menu, select FTP
i. Select IPv4 Address, IPv6 Address, or Host Name.
j. In the IP Address Port field enter the Host Name or IP Address depending on the selection made in the previous step. The default FTP port number is 21.
k. The Document Path field should be left blank.
l. Under Login Credentials to Access the Destinations heading select System
m. Next to Login Name enter the scan user name
n. Next to Password and Retype Password fields enter the scan user password
Note: The information provided in these fields does not have to be valid and we recommend that the password field be left blank.
o. Verify all settings are correct, then click the