Note: The IP Address of the WorkCentre Pro must be known and the HTTP option must be enabled on the WorkCentre Pro. If you do not know the WorkCentre’s IP Address or whether HTTP is enabled contact WorkCentre Pro Technical Support.
Note: You must be a site administrator to perform this solution.
Note: This solution applies to DocuShare 6.x
Prerequisites
- You must already have DocuShare 6.x installed with the FTP scanning option.
- Enable FTP Scanning in DocuShare
a. Log into DocuShare as admin
b. On the navigation bar, click Admin Home. The Administration UI displays.
c. Click on the [+] sign next to Site Management to expand the menu.
d. Click the Site Configuration link. The Site Configuration page displays.
e. In the Enable FTP Scanning field select Yes.
Note: If the Enable FTP Scanning option is not listed, then DocuShare was installed without the FTP scanning option. For information on installing the FTP scanning option contact Technical Support at 1-800-835-9013 or click the How To Add the FTP Function solution link listed at the bottom of the page.
f. Click the Apply button to save your changes.
- Configure FTP Scanning in DocuShare
a. Log into DocuShare as admin
b. On the navigation bar, click Admin Home. The Administration UI displays.
c. Click on the [+] sign next to Services and Components to expand the menu.
d. Click the Scan link. The Scan page displays.
e. It is optional to specify a Collection Handle and/or Collection Name in the fields provided. DocuShare will first try to find the Collection Handle specified on this page, if the field is empty it will search for the Collection Handle Specified. If both fields are left empty or DocuShare is unable to locate the information provided in them, then DocuShare will create a Temporary Scan Repository automatically and assign it a handle.
Note: Only one location can be can be configured in DocuShare to place the scanned images. If scanning to more than one location is required, then options such as DocuShare Glyphscan or third party software will be required.
f. The File Expiration Period field (default value is 4 hrs)
g. The Temp Directory field (The pathname of the local directory the scan service uses to store temporary files)
h. The Document Title Prefix field (Specifies the prefix to add to the title of all scanned documents. If this value is not set, then the title starts with the name of the WCP scan template. However, the optional title property value defined in the XST template always takes precedence)
i. Enter the DocuShare Domain and DocuShare Username. The information specified in these boxes will designate who owns the documents being scanned into DocuShare.
j. Select Yes or No to the other options on this page depending on your environment and preferences Rotate Buffer, Allow Read Access to Scanned Documents, Display Temporary Scan Repository to Users, Integrate Scan Cover Sheet Feature with Scan Service, Add Timestamp to Title, Add Job Sequence to Title, and Add XST file as Instance Property
k. Make sure the information is correct, and then click the Apply button.
- Setting up FTP Scanning on the WCP 35/45/55
Note: This solution assumes Microsoft Internet Explorer is being used as the web browser. Other web browsers may vary.
From a workstation,
a. Open an Internet Explorer browser window on the desktop.
b. Enter the IP Address for the WorkCentre in the Address field, and then press Enter on the keyboard. The CentreWare Internet Services window will be displayed.
c. Click Index in the upper, right corner of the window. The Index window displays with a list of hyperlinks to different areas of Internet Services.
d. Click File Repository Setup. The File Repository Setup window displays.
e. Click on Add to the right of the Default File Destination or the Alternate File Destinations, or click Edit to modify an existing File Destination. There can be a maximum of four alternate file destinations.
NOTE: The Default File Destination is recommended only if it is not already in use; however, note that Xerox CentreWare Network Scanning and Xerox Freeflow SmartSend only work with the Default File Destination. Modifying the existing scanning information in a Repository will affect everyone currently scanning to that Repository. Contact your System Administrator before making any changes.
f. If necessary, enter a name, for example Purchasing Department, in the Friendly Name field.
g. From the Protocol menu, select TCP/IP and then select the IPAddress option.
h. Enter the IP Address of the DocuShare server. The default port FTP port number is 21.
i. The Document path field should be left blank.
j. Enter the scan user name and password in the fields provided. The information provided in these fields does not have to be valid and we recommend that the password field be left blank.
k. Click Apply. An Enter Network Password window may display.
l. If necessary, enter the system login of admin (must be lowercase) and the system password in the fields provided, and then click OK. The File Repository Setup window displays.
Note: If you do not know the system password, contact your administrator. The initial system password at machine install is 1111. If the administrator encounters a problem with changing the password, or forgets the password, a service call must be placed.
m. Click the Scan tab.
n. Click the [+] sign next to New Template above the list of templates on the left side of the screen.
o. In the Template Name field (on the right hand side of the screen), enter a name for the new template.
p. Click the Add button. The new name will be displayed in the list and will be highlighted. The Distribution window will be displayed on the right.
q. In the File Destinations section, highlight the File Repository you created previously, and then click on the Edit button.
Note: If you do not see the File Repository you previously created then click on the [Add] button and add the new destination to the template File Destinations. It will be necessary to highlight and delete any other destination from the file destination section if two destinations are listed.
r. In the Document Path section, leave the Add (Optional) field blank.
s. It is optional to modify any other options under the Name/Format, Document Management Fields, and/or Scan Options area.
t. Verify all settings are correct. Then click the Apply button.
u. Click the X in the upper, right corner to close the window.
- Test Scan from the WCP to DocuShare
From the WorkCentre Pro,
- Select the Network Scanning tab. You may have to select the All Services tab first.
- Select the template you created for Scanning to DocuShare and verify that the friendly name you entered for the repository to DocuShare appears under “Destination Detailsâ€.